Entries and corrections may be submitted from 90 days in the past to 90 days in the future. Enter the labor account code appropriate for the work performed from the Labor Account Code drop-down list. When you access the CAPPS site, you will see a warning message explaining that this CAPPS website is restricted to authorized users only. Centralized Accounting Payroll/Personnel System (CAPPS) website provides Health and Human Services (HHS) employees with direct access to human resources (HR) information. Read the statement and select the, The first time you enter the CAPPS website, select the, You will then be asked a series of security questions, including your date of birth and zip code. Training News Update Winter Hiatus - ILT Training to Resume in Spring 2023 View this po Here there are frequently used links to provide quick access to the most commonly used information and transactions. The Time and Leave Entry section of the page provides you with a way to request time and leave transactions such as taking leave and recording hours worked over your scheduled hours. and wish to search for and/or apply to Salaried employees are employees with an assigned schedule in HHSAS HCM who enter time into their timesheet when they request to take leave or work hours over their scheduled hours. Log in with phone number. (Note: Critical shortage occupation positions are identified in the HHS HR Manual.). The Menu is located down the left side of your screen and should be your primary way to get around the CAPPS website. fiduciary duty (such as confidential information learned or disclosed as part of to the Program Registry application. 11209 Metric Blvd. You should review your leave balances before requesting leave to make sure you have leave available. Upload, post, email, use, disclose, republish or otherwise transmit any Application When you are finished using the CAPPS website, you need to logout to ensure no one else accesses your personal information. This is an accessible template. Special deep-dive training topics may be presented at the CAPPS User Groups agendas for User Group meetings are posted under the pages for the Financials User Groups or HR/Payroll User Groups on the Fiscal Management FMX website. IHSS Fraud Hotline: 888-717-8302 Help Stop Medi-Cal Fraud and Abuse Provider Fraud and Elder Abuse complaint line: 1-(800)-722-0432. Glenn Hegar, Texas Comptroller Window on State Government Contact Us. Comptroller.Texas.Gov Accessibility Policy Privacy and Security Policy FMX Sitemap FM Contacts, Enterprise Resource Planning (ERP) CAPPS, CAPPS Consolidated Application Control Environment (CACE), CAPPS ERP in Texas (Report to the Legislature), CAPPS Financials Statewide Reports [Excel], CAPPS HR/Payroll Statewide Reports [Excel]. Download the Caregiver App for free. of a Health & Human Services agency The CAPPS HR/Payroll user group: Ensures internal processes and procedures are adjusted as needed. Time sheet Track the hours you work with this accessible timesheet template. For a complete glossary of terms, click here: Please note that you also have a separate Personal Identification Number (PIN) that you use to access the Service Center Interactive Voice Response (IVR) system. Screen Samples include detailed screen shots to help complete the transaction. Time: 911:00 a.m. New to Cisco Webex? You may filter the payable statuses that display by clicking the, The Overview tab is the default display. link. The I Want To section is located below Help Resouces. The step actions for completing a transaction are presented in two ways: Text Only and Screen Samples: Helpful Hint: Do not to type www before the website name. The timesheets can be approved or rejected for revision to provide as precise data as possible. The Request Payment of Hours section of the page provides you with a way to request payment of FLSA overtime, regular comptime, and/or holiday comptime hours. Most Health and Human Services employees are required to certify the accuracy of their timesheet each month. As a timesheet in Excel, the total hours, regular hours, and overtime hours are automatically calculated. the employment relationship.). link above. 12. CAPPS HR/Payroll User Group The CAPPS HR/Payroll user group meetings allow participating agencies to review, prioritize and give feedback on changes to the CAPPS Human Capital Management modules. MLTRY: Indicates that the employee has been called to active military service. The Department of State Health Services (DSHS) and the Department of Aging and Disability Services (DADS) are the only agencies with employees eligible to be paid for comptime and holiday comptime for employees who work in critical shortage occupation positions. This section lists the current, pending approval, and available leave balances for each of the twelve leave plans. Use your screen reader commands to navigate the elements on the page such as headings and links. What's my Employee ID/forgot my Employee ID? *Representative for all Financials Hub agencies except HHSC and TxDOT. On the Home page, you can minimize any of the sections by clicking the. Mobile timesheet app. The Online help? Since the home page only contains recent articles, select View All Articles and Sections if you wish to view past articles which no longer appear on the CAPPS Home page. Follow the steps below to request overtime for pay. Close. If the employee does not deviate from their defaulted Task and related Labor Account Code, then no timesheet entry is required. Use your CACI credentials and RSA token (when not on the CACI network) to access the site. 15. Maintain and approve car books in the Department tracking and accountability system. Follow the steps below to log in to CAPPS. 985 0 obj <>stream The CAPPS (Centralized Accounting and Payroll/Personnel System) HR/Payroll system is accessed using a web-browser. 0 Data transmitted to or through Program Registry application. Aiming to leverage my abilities to successfully learn new skills, take on extra responsibilities, and . Failure to protect this information from unauthorized use or disclosure may subject you to discipline as well as financial, civil and criminal penalties, up to and including incarceration. CAPPS Mission Statement: Our mission is to improve efficiency, accuracy and productivity through the implementation of a statewide ERP software system that is a single source of information for Financials and HR/Payroll transactions. Click the, You can also page through your leave balances by clicking the. BROADCAST_INFO. All non-exempt employees may be eligible to be paid for FLSA Overtime, depending on agency policy and manager approval. Follow the steps below to view and edit your timesheet. You are able to view and access information based on your CAPPS role(s). Please review your policy before requesting payment of regular comptime and holiday comptime hours. Additionally, this section indicates your scheduled hours for each day below each date and above the data entry fields. Section provides access to both tutorials and job aides. The worklist functions similarly to an email inbox located on the CAPPS Home page, where items are routed to managers. This section contains recent HR related news and information regarding CAPPS and the HHS enterprise. Enter your 11-digit Employee ID and click the Submit button. Supervise, maintain, and approve employee timesheets, approve time off for employees to provide appropriate scheduling of personnel. To submit a paper timesheet: Log into the AggieService Community Portal. Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies. Enter the appropriate information and click the. Login California Pawn & Secondhand Dealer System (CAPSS) This system is restricted to authorized users for legitimate law enforcement and official business purposes mandated by Business and Professions Code section 21628 and Financial Code section 21208. ID and Secure Password first. Our mission is to improve efficiency, accuracy and productivity through the implementation of a statewide ERP software system that is a single source of information for Financials and HR/Payroll transactions. Only employees with management responsibilities and one or more direct reports, see the Managers Worklist. Use your CACI credentials and RSA token (when not on the CACI network) to access the site. The Employee Timesheet page provides Health and Human Services (HHS) employees with a 31-day view of their timesheets, a way to request time and leave transactions, including: leave requests, entering hours worked over your scheduled hours (Important Note: Working hours over your scheduled hours requires pre-approval by your supervisor), requests for payments for FLSA overtime or comptime (if eligible), and a way to view their leave balances. Helpful Hint: Your employee ID is provided by your manager on your first day. Helpful Hint: After you click E-Sign & Submit, the requested hours for payment are moved to the last day of the current month that was originally entered in the date field and automatically assigned TRCs: FLSAP for FLSA Overtime, COMPP for Regular Comptime, and HCMPP for Holiday Comptime. 11209 Metric Blvd. Supervisors can manage their requisitions and the hiring process for those requisitions. This printable timesheet template for Word records one week of hours and includes spaces for employee and supervisor signatures. GT's free app helps caregivers easily track their hours, receive your approval for shifts, and submit their timesheets for payment. Job Opportunities For External Applicants Similarly, if you are a part-time employee and you are scheduled to work 4 hours but work 2 hours over your scheduled hours, then you would enter 4 hours of REGHW and 2 hours of REGHR. You can edit your unapproved time 90 days in the past as well as 90 days in the future up until your manager approves the request. ), Manager Summary Approval Page & Leave Approval Demonstration(Updated course coming soon. Direct Deposit: Learn about the benefits of this safe and fast way of getting your pay directly on your bank account; enroll in Direct Deposit. link displays the list of CAPPS user guides available to you. Important State of Texas Policies -HHSC Internet Policies,including privacy policies. If you enter an incorrect password three times, your employee ID is locked and you are not able to enter the CAPPS website. Similar to the Global Navigation Menu, the Menu stays on the screen as you navigate. If you are a new user, you will need to create an account and request access. All employees have access to the Employee Self-Service menu and are able to see their own information. The Change Password page displays. You may contact the Service Center at 1-888-TX-HHS-HR (1-888-894-4747), or TDD/TTY for the Hearing Impaired 1-866-839-2747. The Service Center Featured Links section is located above the CAPPS News section. Click Submit a Case, select the Payroll topic and then the Timesheet Changes request. The conditions for use and privacy notice must be read and acknowledged prior to logging on. Having Issues? Confirm your password by entering it into the second field. The first of several security pages displays. TXUAC: Unaccompanied Child Crossing Border. the Health & Human Services agencies Your password must also include at least two numeric characters and one special character that is not a letter or number (for example *, &, ~). Click on the document below to see more information about the CAPPS Phase II Implementation Project: Military Supervisor CAPPS Account Request Form, Comptrollers Summary Public Information Disclosure Manual, Requests for assistance with the CAPPS HR/Payroll module, CAPPS Financials, CAPPSRecruitshould be directed to the level one helpdesk at:CAPPS_support@military.texas.gov, Please reference the respective document for instructions on resetting your password. Completed forms must be returned to the level 1 helpdesk at:CAPPS_Support@military.texas.gov. The leave types and their TRCs are listed below: Helpful Hint: If you would like to use the optional holiday leave balance, your manager will enter your request to take optional holiday leave or to work on a skeleton crew on your behalf. Click the. Sign In Or enter your details: Email Password Keep me logged in Password is valid up to 90 days after the last reset. Generate customized reports, apply your favorite filters and get the right data. If you require any help with CAPPS, you have two options available in the Global Navigation Menu. Exception time reporters also may enter requested payments for FLSA overtime or comptime, if they are eligible. When you access the CAPPS site, you will see a warning message explaining that this CAPPS website is restricted to authorized users only. A time reporting code is a code used to track hours on the job, vacation time, sick time, or any other type of time tracked by HHS. This bingo card has a free space and 24 words: Gets called about unofficial complaint, Has to justify any citation, Completes FMS Log, Has to justify an arrest, Completes UOF Report, Completes Interact Report, Completes IRS Report, Completes Monthly safety training, Updates info in sharepoint, Completes sharepoint patrol log, Completes weekly bulletin in sharepoint, Completes CAPPS Timesheet . Enter a new date in the. The TRC appears in the Time Reporting Code field on the timesheet. Entered all hours worked over their schedule (for example, if scheduled to work eight hours but worked 10, entered 10 hours of REGHR). Word Download Share More templates like this There may be more than one way to navigate to some information. On the Timesheet page, you may request payment of FLSA overtime and comptime, if eligible. CAPPS FAQs - Jobs & Careers at TPWD - TPWD CAPPS Frequently Asked Questions Beginning May 15, 2019 Texas Parks & Wildlife (TPWD) will post open positions using CAPPS Recruit Career Center. If you are a current employee of a Health & Human Services agency and wish to search for and/or apply to jobs, please sign-in with your Employee ID and Secure Password first. Once you have read the statement, click the, You will then be asked a series of security questions, including your date of birth and zip code. CAPPS Enterprise Portal Login System Changes CAPPS System Changes Contacts and Help CAPPS Contacts and Help General System Availability CAPPS is available 24/7 with the following exceptions: Daily: 4:00 a.m. - 5:00 a.m. Thursday: 10:00 p.m. - 12:00 a.m. (midnight) Sunday: 4:00 a.m. - 12:00 p.m. (noon) HHS employees are exception time reporters (salaried employees). On the View Leave Balances/Expirations page, you may view more details about your leave balances, such as year-to-date balances and expiring time. bD! Work can happen anywhere. Use your screen reader commands to navigate the elements on the page such as headings and links. LOG OFF IMMEDIATELY if you do not agree to the conditions stated in this warning. Use your employee ID along with your PIN to contact the Service Center. ERS Website New Employees! The QuickBooks Time mobile app tracks time even when Wi-Fi and cell coverage is unavailable.**. By continuing to use this system you indicate your awareness of and consent to The View Leave Balance/Expirations page contains the following fields for each leave plan: The View Leave Balance/Expirations page contains the following additional fields: There are 14 accrued leave balances, 12 of which you can request to take. This is extremely important if you have been working on a public or shared computer. CAPPS delivers these services through two primary methods: All HHS employees are able to access and manage many components of their HR information through a secure website and dedicated employee Service Center. You need an employee time tracking app that can keep up. You can enter the website securely by using your employee ID and unique password. Timesheets Made Easy Caregiver by GT Independence lets your caregivers start and end work from anywhere you choose. Feb. 28, 2023 (Agenda) %PDF-1.5 % Example: The total hours worked is 10. View Details. Federal Employee User Account Activation: All federal/military supervisors that directly supervise, or are in the second line of supervision for state employees, must complete the Military Supervisor CAPPS Account Request Form and the CTIA Form to establish a CAPPS user account. Employees access their payable time summary when they want to view how their hours are allocated for a specific time period. you can search for and apply to jobs within You Have To Click On The Link And Login Into The Account Using The Correct Login Details. Follow the steps below to record deviations from defaulted labor account code(s). You may contact the Service Center at 1-888-TX-HHS-HR (1-888-894-4747), or TDD/TTY for the Hearing Impaired 1-866-839-2747. In the Request Payment of Hours section, enter the number of hours requested for payment in the appropriate field: When you have completed your entries, click the, To record the remainder of the hours worked for that day, select. These links include employee benefits websites maintained by the: The CAPPS website allows employees to view basic employee information (i.e. It is for authorized It provides a detailed overview of employee hours and tasks to see how the team's time is distributed among clients and different projects. Provide information and assistance to external applicants pursuing employment with HHS agencies, Provide assistance in using the self-service tools, Support payroll error/exception processing, payroll reconciliation, and other payroll related support activities, Support CAPPS (the PeopleSoft production system), Maintaining Human Resources and Payroll policies, Monitoring, analyzing, and implementing legislative mandates, Handling exceptions (actions outside of policy), When you access the CAPPS site, you will see a warning message explaining that this CAPPS website isrestricted to authorized users only. My Record Portal is HRC's self-service portal for Active, Guard, Reserve, Retiree and Veteran Soldiers. The step actions for completing a transaction are presented in two ways: Text Only and Screen Samples: For a complete glossary of terms, click here: CAPPS Glossary. hb```M ea$$/Cd~\Y0u['`#!s9j&FN^}wG9sJhgCTk QPF6w'LJV!@jX\J(D!2ZTNpp@+e`$e5/00htt ] &l q9"@F H2 k d Stay tuned and check in regularly here for updates to available courses. Your password must be at least eight characters and is case sensitive. This restriction does not pertain to any information that is regarding a person's immigration or citizenship status pursuant to 8 U.S.C. User ID: Password: Login Forgot Password If you have forgotten your password or need assistance, please contact your agency help desk or Payroll Department. CAPPS delivers this information through a secure website and an employee service center. The Main Menu is located below the Menu. Don't have an Oracle Account? Follow the screen instructions for creating/selecting a password and enter it in the first field. Enter a new date in the Starting Date field and click the refresh, Your payable time for the current week displays. Main filter: To generate the timesheet, use the main filter (Projects, Groups, Usersetc) then click on 'Generate timesheet'. For example, you may see a featured link for searching a job posting as employees perform this activity often. Attach the completed paper timesheet to the request. Follow the steps below to view your leave balances and expirations. This information is confidential and shall be accessed only in the performance of official duties. If you have multiple Timesheet Portal accounts, you should use your dedicated URL instead, e.g. Manager Self-Service contains transactions related to: Below the Manager Self-Service menu, several other manager tools display: The Main Menu provides a direct link to several pages. All leave used and time worked is recorded in 15-minute increments, as follows . Employees and managers may use either menu to navigate CAPPS. Follow the steps below to logout of CAPPS. The CAPPS HR/Payroll user group meetings allow participating agencies to review, prioritize and give feedback on changes to the CAPPS Human Capital Management modules. Self-service capabilities to provide greater control over the accuracy and management of your information, Instant, secure, and reliable access to your information 24/7, Simplified information access through the Service Center and website to minimize confusion and redundancy, Integrated technology to speed up HR transactions, reduce errors, and improve services, Standardized processes to reduce paperwork and complexity, Access HR forms, policies, and information regarding life and work events, Take online computer-based training courses and enroll in classroom training, Change personal information (for example: home mailing address, emergency contact information or direct deposit information, View leave balances and submit leave requests, Schedule candidate interviews and capture interview results, Create and/or approve offers for candidates, View reports on staffing, training and recruitment, Approve leave requests and view timesheets, Submit personnel actions for merit increases, Create and complete performance evaluations, Change employees work-related HR information, Are available from 7:00 a.m. to 7:00 p.m. Monday Friday, Central Time. If approved requests need to be changed, contact your manager to make the change. Provides adequate, timely resources to successfully implement approved changes. Helpful Hint: Once you choose an option from the Show Time Expiring in drop-down menu, the Leave Information section below it displays the number of hours that are expiring, as well as the date they will expire. Suspect Fraud? For security purposes, if you contact the Service Center you are asked several questions to validate your identity before your employee ID is reset. Enter your HCSS account username. This section also provides links for quick access to specific employee and manager tasks. The Menu contains different links depending on the role(s) assigned to you. LOG OFF IMMEDIATELY if you do not agree to the conditions stated in this warning. 13. See the Worklist User Guide for more information. However, if an employee deviates from their defaulted Task and Labor Account Code schedule, then time entry is required. Some links are available to all employees while other links only appear for employees in a supervisor or HR role. Benefits and Compensation | Job Opportunities | Applicant Login ADA Compliance | Become a State Trooper | How to Search and Apply for Jobs How to Unlock CAPPS Recruit Candidate Account | FAQs | Employment Verification. Steps. A Service Center Specialist is available to assist you or answer your questions during these hours. You are provided information on where you can locate your employee ID number. By using this system, the user agrees NOT to: Forge or manipulate identifiers in order to disguise the origin of any Application From the CAPPS Home page, you are able to navigate to the features available to you. Click on the button above to login to your CAPPS account Bookmark this page when you need to access your CAPPS account For best results use Google Chrome Browser You will then need to provide the necessary documentation to your manager. 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